Support Solutions, Inc. is looking for an experienced Administrative Assistant to fill a Full-Time opening. The ideal candidate will be reliable, well-organized, efficient, and with excellent communication skills. This role will also assist the finance team with daily program auditing and will help to support the smooth operations of Support Solutions administration team. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Include, but not limited to:

• Answers and fields all phone calls on a multi-line phone system, including monitoring of the main voice mailbox.

• Directs and assists walk-in traffic

• Provides assistance with all office equipment, including photocopier/fax, postage meter, etc.

• Coordinates and communicates office closures; as needed.

• Assists in stocking, maintaining, and distributing office and employment forms.

• Assists in coordinating, ordering, and distributing supplies for main office and residential homes.

• Acts a liaison to service companies on an as needed basis: Photocopies, shredding, water delivers, etc.

• Manages conference room bookings and schedules; as needed.

• Organizes and maintains all administrative mailboxes.

• Collection and distribution of mail, packages, and faxes.

• Completes all duties related to cards for birthdays and other occasions for staff and individuals supported.

• Sends welcome cards to new employees.

• Coordinates printing orders for the Agency; as needed.

• Distributes summer park passes and any donated passes and/or event tickets.

• Auditing billable units for services provided using excel spreadsheets.

• Other duties as assigned.

Previous Admin Assisting Experience Required;

Driver’s License, Auto Insurance, and HS Diploma/GED/Hi-Set Required

This is a full-time hourly position Monday - Thursday 8a-4p, and Friday 8a-3p.